HOW TO REGISTER

1. Click on the camper/sponsor button to create your family account or to access your existing family account.
2. Contact your youth pastor/group leader for your church code and camp week.
3. Secure your spot with the $25 registration fee per person (remaining balance goes to your church).

CAMPER / Sponsor

*For scholarship applications, please contact our camp secretary at [email protected].
* Please note that Southland no longer accepts printed registration forms.

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GROUP LEADER LOGIN

*This is an organizational tool for pastors and youth leaders who have already registered their groups
*NEW to Southland? Contact the office for important church group leader information!​
*Group leaders should register themselves and their immediate family members through the camper/sponsor registration button, using the same assigned login information.

Group leader

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How you benefit from CampWise!

1. You can register online! No paper or phone calls are needed.
2. Once you have registered a camper, the system will remember your information for next time!

Need help?

Our office will be happy to help you through the registration process. Give us a call!
​(318) 894-9154

If you are having technical difficulties, please call CampWise assistance.
​(866) 433-4548

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REGISTRATION GUIDELINES

​​General Registration Guidelines
Southland purposes to provide the best customer experience possible, which begins with the registration process. To improve efficiency, order, and accuracy, all registrations must now be completed by the parents of campers through our online system. We no longer accept mailed or emailed forms. Each church will be given a specific code which will be entered by the individual at checkout. This code connects the individual to the correct church and bills the church accordingly. Please do not share this code with anyone outside of your church unless you are transporting them and collecting their funds.  A $25 registration fee is required along with the registration form. No reservation is made until the fee and form are submitted. Group leaders are not permitted to register on others’ behalf for both private and legal reasons.

Additional Fees & Refunds
The $25 registration fee is non-refundable for dropouts and non-transferable to another person. In addition, we are unable to offer refunds for partial weeks, i.e. for campers that leave early or arrive late. The only refund we may offer is the balance (minus the registration fee) paid for a “no-show” camper, if requested by Friday of the camp week. Any registrations made within two weeks of the first day of camp will incur an additional $25 late fee per person. We do not accept any walk-ons or new registrations on Monday of the camp week.

​Payment Process
As detailed in the general registration guidelines, we must have both the form and the $25 registration fee for the reservation to be viable. Group leaders are responsible for collecting the remaining balance from the individuals which will be due in one check or card transaction upon arrival. Southland is unable to take individual payments for the remaining balance. Payment is due on Monday for the entire group. Late or uncertain arrivals must still be paid for up-front at check-in. Any discounts, dropouts, or late fees will also be accounted for at check-in.

Check-In and Check-Out
Check-in is open from 2-4:30 p.m. in the gym. Drivers will receive parking instructions at the entrance. Campers may leave their luggage at the vehicles until they meet their counselors. As mentioned in the payment process, churches must pay for their entire group in one check or card transaction. This payment is due at time of check-in, regardless of whether a person is arriving early or late. Check-out occurs on Saturday morning after breakfast, typically around 9 a.m. Sponsors are asked to check out at the office to return keys and lanyards, as well as pick up the sponsor packet and any picture orders. Anyone planning to leave camp before the official check-out, must notify the office at least a day in advance. Additional information may be needed to ship orders or permit campers to leave early.

Roommate Requests
Southland promotes a philosophy of integration and friendliness between churches. Therefore, we do not intentionally house more than three campers from one church in the same cabin. Each camper may request up to two roommates, but they are not guaranteed. If a youth pastor or pastor wishes to make differing requests, he must do so at least one week before the first day of the registered week. Requests must be even – i.e. two for two between cabins.

Waiting List
In the event of a waiting list (if camp week is completely full), you will be automatically waitlisted for the week you have selected on the registration form. You will be notified and charged the registration fee if the individual makes it off the waiting list. We are unable to make “switches” for churches (i.e.  substitute the new person for a dropout). The new person will go to the end of the waiting list to wait their turn, and the dropout will be replaced by the next person on the camp’s waiting list.

Sponsor Information
Due to limited sponsor housing and growing numbers, we ask that only two sponsors per ten campers register to ensure a spot onsite. Any additional sponsors that register will be put on a waiting list for camp housing and must be willing (if needed) to book their own hotel. Anyone staying in town will be given a half-price discount at check-in. Sponsor children do not count as “sponsors” or count towards camper total. Available housing is first come, first serve. Individuals should note any special requests (i.e. allergy or handicapped needs) in the comment section. We are no longer able to offer the sponsor discount previously offered. Limited RV sites are available; first-come, first-serve. Due to the constantly changing nature of the registration list, housing is not solidified until at least 10 days prior to the event. We appreciate your patience in waiting for the housing assignments via email after that point.

Scholarship Campers
Pastors or youth pastors interested in applying for scholarships must contact the office to verify if a camper is eligible. Scholarships are reserved for unsaved and unchurched young people. If the camper is eligible, the pastor will be given a coupon code which the camper will put in at the end of the registration form for checkout. Please feel free to contact the office with any further questions.